Company secretary services are basically a support service for the operations of a company. This service encompasses all administrative and secretarial services and is a very important element in the success of any business. In most cases, corporate secretaries serve as the second line of defense against mismanagement and unethical behavior within the workplace. The chief duties of a corporate secretarial services in Singapore include:
Responsibilities. Corporate secretarial services in Singapore to play an integral role in the smooth running of a company. As a whole, these services consist of secretarial services, answering the phones and taking messages; tracking the company’s records and assets; arranging and setting up meetings and appointments; preparing financial reports and tax returns; and keeping the company’s records updated and accessible to all authorized personnel. The company secretary also prepares the company seal, performs background checks on potential employees, keeps the company newsletter and provides general company support.
Skills. To be able to run company secretary services Singapore, you need to be very organized and systematic at your work. A basic knowledge of the English language, the correct spellings of words (especially in the legal field), computer applications such as Excel and Word, the computer application system that are Microsoft Word 2021, and the other software programs used in the office are absolutely necessary.
Legal responsibilities. Corporate secretaries in Singapore, as in other countries, have a number of legal responsibilities to perform. These include processing of official documents, handling various financial transactions, performing background checks, carrying out corporate taxes and filing company paperwork. You should therefore be familiar with the laws and regulations pertaining to the company secretary and the company in which you are dealing. A basic knowledge of the operations of the law is also helpful.
Basic computer skills. As in any country, basic computer skills are indispensable for corporate secretarial services in Singapore. You should be familiar with Microsoft Office products as well as Word, Excel, Outlook, PowerPoint, and Java. In addition, you will be required to have excellent typing and computer skills for data entry and transcription, as these are your most important legal responsibilities when you conduct company correspondence in Singapore.
Networking. If you want to conduct company correspondence in Singapore successfully, you must be willing to make frequent personal visits to the companies or offices of your clients. It is not only these visits that will help you build good relations with your clients, but it will also establish your reputation as a professional corporate secretary. Your networking activities will also increase your chances of getting additional corporate secretary jobs in the future.
These are the basic legal responsibilities of a corporate secretary in Singapore. Other duties will depend on the nature of your employer, your employment agreement, and the size of your company. For example, if your company is large and prestigious, you may have different legal responsibilities than those of a small firm or a medium-sized company. However, even if you work for a medium-sized company, you can take up more than one client as long as your services meet their legal obligations.
To be very effective at your job as a company secretary in Singapore, you must have excellent communication skills. You should know how to arrange meetings, phone conferences, send faxes and emails, make travel arrangements, and respond to emails and phone calls promptly. You should also have excellent oral and written communication skills, as you are often the first point of contact for your superiors and clients. Thus, it is important to ensure that your English is good and that your sentence structure is clear and logical. Other skills that will help you better serve your client base include strong organizational skills, good time management, and an interest in the activities and cultures of the companies that you work for.